Guidelines for the style and content requirements for PhD theses and dissertations

1. The subject and aim of the thesis


The subject of the thesis must be a scientific task connected to the selected accredited Ph.D. programme that has financial and personal backing on the part of the student. Strictly confidential matters cannot be regarded as potential topics for the dissertation.

The aim of thesis is to:

- prove that the Ph.D. student has the overall knowledge of the field of their studies required to earn a Ph.D. title on the one hand and is able to use the information techniques and instruments and display a complex view as well as a tools system for solving problems into which the student inquires and also

- prove their ability to solve a particular scientific programme on the other hand.

- Third, produce a thesis in a form which meets the requirements for content and style.


2. Content requirements of the thesis


The general content requirements of a thesis are as follows:

- It deals with an actual scientific problem according to the present level of scientific/ technical development and practical methods.

- It includes a description of the subject, referenced overview of publications detailing and criticising them as well as the aims set.

- It includes the required study (materials and methods,  preparation of required models, experiment(s), preparation and completion of plans, tests, studies, computer programmes, calculation(s) and  a detailed description of the study with respect to its reproducibility, data collection and processing, etc.) and illustration materials (graphs, drawings, tables).

- It draws a conclusion on the basis of the work done outlining its and novel scientific achievements.

- It includes consequences and suggestions for practical usage and/or further research directions on the subject.

- It has a list of literature which, if necessary, includes documents and results as a proof.

- It has a Hungarian and an English summary and

- it should be the own work of the Ph.D. student of the proper high standard expected.


The structure of the thesis should be as follows:

- Contents (using decimal numbering to denote chapters, sub-chapters, sections and the numbered appendices, if any)

- List of legend and abbreviations if necessary

-Introduction (the importance of the subject, objectives to achieve,
problems to solve)

            - Overview of literature

            - Materials and methods

            - Results outlining new scientific achievements in new chapters

            -Conclusions and recommendations

            - Summary (a short summary in English and in Hungarian of the         introduction, literature review, results, conclusions and recommendations)-

- Appendices:

            - M1: Bibliography (list of works consulted)

            - from M2-further appendices (all other materials needed for the discussion of        the topic such as flow charts, computer programs, any calculations    needed to achieve the results, collection of documents, photos and      drawings folded if larger than A4 size)


3. Style requirements


The thesis has to be prepared with double-sided pages using a word processor with the following criteria:


            - Size: A4

            - bound in false leather (dark green)

            - Margins: 2 cm except on the left: 2.5 cm

            - Font type and size: Times New Roman 12 aligned (it can differ in the case of tables, pictures, figures)


Chapter titles must be written in capital letters and set to the middle. Sub-chapters and sections have to be written in small letters and set to the left not containing more than four decimals.

The terms and measures applied (name, symbol) have to comply with today's requirements or other signals have to be explained so as to avoid any misinterpretation.

Illustrations and tables have to be understandable by themselves, and in-text they must be placed in the most appropriate places (except for tables included in the appendix). The number and title have to be below the figures adjusted to the middle. The titles of tables always appear above and set to the left with in-text references.

The works consulted must be referenced in the proper place, i.e. Literature review. The suggested style of reference is the first data and date (so-called Harvard) system: in the text, the first data and date of publication of the referenced work can appear both in brackets ( ) or parenthesis [ ]. If the first data –usually the name of the author(s) becomes part of a sentence, only the date is in the bracket. If there are more references to the same data, these items of the same year are marked by a, b, c small letters. In the case of more than two authors, after the first one write "et al." (Latin for and others).

The Bibliography has to meet the requirements of the second appendix with the necessary bibliographical data in alphabetical order. If there are more works of the same author, then the date of publication is decisive while arranging them in order starting from the oldest one. The individual works of the author comes first followed by their other works with co-authors.

The order of binding is as follows: external cover, internal title page with the back cover, contents, text, bibliography, further appendices and acknowledgements-if any.

External cover: In the middle: Doctoral (Ph.D.) dissertation, at the bottom after one another: Name, Gödöllő, and Year. The internal cover differs. Above at the top: SZIE logo, followed by Szent István University. In the middle: the title. At the bottom after one another: Name, Gödöllő, and Year. The reverse side of the internal cover is Appendix 1.




4 The Theses


The text on the external cover, made from white cardboard, is the same as that of the dissertation, except that the title should be "The Thesis of the Ph.D. dissertation".

The text on the internal cover and on the back of the inside cover should be the same as in the dissertation. The internal cover: above at the top: SZIE logo, followed by Szent István University. In the middle: the title. At the bottom after one another: Name, Gödöllő, and Year. The back cover of the internal cover is Appendix 1.

Size: B5,

Binding: paper (white),

Margin: 2 cm, on the left: 2.5 cm,

Font type and size: Times New Roman 12, aligned (different in the case of figures and tables)

The work should be divided as follows:

            - Background of the work and its aims.

            - Materials and methods.

            - Results outlining new scientific achievements in a different sub-chapter

            - Conclusion and recommendations.

            - The publications of the author in the field of studies (books, articles, lectures, posters, etc.)

Theses must also be submitted in English or in another foreign language accepted by the school.


5. Submission


The following things have to be submitted:

-The dissertation in 8 copies (printed, intertwined and bound with the original signatures). For information on a different number of copies please see Appendix 1 ‘Notes’.

-‘Theses’ in English in 15 copies (printed, intertwined and bound with the photocopied signatures).

-The dissertation and the Theses in English must be sent to the Secretariat of the Doctoral School electronically in pfd files.


5. The official judgement of the dissertation


The dissertation will be evaluated by one internal and one external reviewer with respect to its format and content. Based on this judgement, the dissertation will or will not be allowed for defence. If either judgement should be negative, a third official analysis has to be carried out.

Appendix 3 contains the key points suggested for creating the sheet for the official defence.

The candidate must respond to the opinion of the reviewers in writing before the public defence, which has to be submitted to the acting Regional Office. Public defence can only be organised afterwards.



Appendix 1. Sample for the internal title page








The PhD School




Discipline: ................................................


Head:              Name

                        Lecturer's/researcher's position, scientific degree/title

                        SZIE Faculty of …

                        Institute/Department of ….


Supervisor:    Name

                        Lecturer's/researcher's position, scientific degree/title

                        Name of organisation (university, research institute etc.)

                        Name of the organisational unit if necessary






Approval of the School Leader


Approval of the Supervisor



(NB: The doctoral dissertation has to be submitted in eight copies bound with the original signatures and the fifteen theses with the photocopied signatures to the Office of the PhD School concerned.


After preliminary discussions with the members of the board if any member should not require it in a printed form, the number of the copies of the Dissertation can be reduced. However, the number of the copies of the theses must be kept. Reaching an agreement on this point should be done by the candidate!)


Appendix 2. The references and the structure of the bibliography


A/The bibliographical data in the case of books and magazines as well as their parts should be given as follows:


1.    Books (university course books), if the numbers of the authors do not exceed three:

ECO, U. (1991): Hogyan írjunk szakdolgozatot? Budapest: Gondolat. 255 p.


2.    Books (university course books), if the numbers of the authors are more than three, but there is no editor: As in the first case, but ‘et al’ (et alii) should be written after the name of the first author:

KOVÁCS J. et al.: A gépszerkesztés.........


3.    Books (university course books), if the number of authors is more than three and there is an editor:

TIBOLD V. (Szerk.) (1977): Gépek üzemeltetése a mezőgazdaságban. s.l.: Mezőgazdasági Kiadó, 500 p.


4.    Corporate author:

Magyar Tudományos Akadémia [1994.]: A magyar helyesírás szabályai. Tizenegyedik kiadás. Tizenegyedik (példaanyagában átdolgozott) lenyomat. Budapest: Akadémiai Kiadó,428 p.


5.    The book is part of a series:

TORDAI Z. [1988]: A józan ész dicsérete. [Budapest: Magvető Könyvkiadó.] (Gyorsuló idő) 125 p. [The title of the series, if any, and the issue should be placed at the end in brackets ( ).]


6.    Publication in a book:

KINDLER J. (1987): A kockázat döntéselméleti megközelítése. 13-24. p. In: VÁRI A. (Szerk.): Kockázat és társadalom. Budapest: Akadémiai Kiadó, 243 p. (The title of the original document is italicised.)

The pages of part of a book or an article should be properly referenced as follows: p. 230–280.

References to a conference publication: Name of the conference, number (if any), year of organisation, venue and the data necessary for identification.

The same applies to referencing a lecture at a conference as in the case of parts of books. The title and sub-title of the publication, other data and pages.

E.g..: TAKÁCS (1991) A hybrid character recognition algorithm. In: CONFERENCE ON INTELLIGENT SYSTEMS (6.)(1991)(Veszprém). Fundamentals and European Cooperation in research an education of intelligent systems: Proceedings. Veszprém, NJSZT és OCG. p. 71-81.


7.    Articles in a magazine/journal:

KLOSTERKÖTTER, W. (1972): Der Umweltfaktor Lärm als Komponente kumulativer Umwelteinwirkungen. In: Arbeitsmedizin – Sozialmedizin - Arbeitshygiene, 7 (10) 281-286. p.

[The title of the original document is italicised,  the year, if any, and the issue in brackets ( ).]


8.    Standards:

MSZ ISO 690:1990 Bibliographic references with the year of publication


9.    Laws and other legal sources:

Follow the Appendix of 12/1997. (29 December) Ministry of Law Decree and make a reference with titles.


10. Electronic publications:

Such a publication is applicable if it can be found by search engines. Refer to the author(s), title, page number, URL and at least one search engine with one or more key words.  [Availability can be checked by entering key words into a search engine like Altavista, Yahoo etc. ] The date (year, month, day) of the search must also be displayed.

Castles, I. (2000): The Human Development Report. UN. E. (CIV. 3.) 2001/18 Appendix 1. Search engine: Google. Key words: human development. Date of search: 2014.05.10.


11. CD: Vargáné, S. Sz., Kozák, J., Varga, S., Karsainé, K. M. (2000): Effect parent body weight on reproduction and progeny growth and liver production geese. [1-3. p.] In: Abstracts and Proceedings. XXI. World's Poultry Congress. Montreal, Canada August 20-24, 2000 [CD:\Abstracts\aug24\KOZAK_1]


B/ The title and/or scientific degree of the authors (e.g. dr.) and position (e.g. head of department) need not be referred to.


C/ The volume (number of pages) in the book should be displayed as it makes identification easier (E.g. the same book with the same text was published in the same year but the second, revised edition has a different paging).


D/ In the case of several authors and one publication the following can happen:

a)  Fellow authors: the publication is a unity that cannot be divided, i.e. the common work of the authors. The contribution and the patent are equal if there is no other agreement between the parties so any of them can perform in defence of their work. (Most articles follow this pattern).

b) Co-authors: the publication is common work that can be divided into individual separate parts. Contributions are based on the share(s) of the authors with patent. (In such cases, usually on the reverse side of the internal cover page the name of the authors with the number of their chapters are displayed).


E/        In case any of the following data is absent, the following style should be used:

If the place of publication is unknown: [s.l]. "sine loco"

If the publisher is unknown: [s.n.]"sine nomine”

If the year of publication is unknown: [n.a.] "not applicable” or [s.a.]"sine anno"


F/        The short version of "N.N" meaning "Anonymous" cannot be used for an unknown author. In this case, the first letter of the data beginning with the title should be taken into consideration for alphabetical order.


G/       The data (corporate author, title of the journal, place of publication, publisher etc.) can only be abbreviated if it still makes identification possible. (Omit Plc, Ltd. and &Sons: e.g. Wiley-not John Wiley &Sons).


H/ If the data does not occur in the title, but somewhere in the book, then this data should be presented in parenthesis: [ ].


I/ If the document tis non-applicable or difficult to reach (limited to certain places) or some data necessary for identification are missing, the place must be identified, e.g. ‘Available at the research Institute of Soil Sciences and Agrichemistry of the Hungarian Academy of Sciences:’


J/         The bibliography has to be created in alphabetical order based on the sources without articles.


K/       Examples for references in the text:


First data and date (the so-called Harvard-system):

"Based on my research my results cannot justify the earlier results published (ABCD 1968), either, likewise other authors (FGHI 1993, KLMN et al. 1994)."


When the name of the author (as data) is part of the text:

"Based on my research my results cannot justify the earlier data published by ABCD (1968) likewise FGHI (1993) and KLMN et al. (1994)."


The appointed DOI administrator  the employee of Kosáry Domokos Library and Archives  places the DOI identification registered with the DataCite Agency on each page of the electronic version of the defended dissertation in the headings aligned to the right.  



Appendix 3. Suggested structure and main points of the official judgement.


I. General part

Evaluation on format:

A1. The binding and binding order, length.

A2. Is there decimal numeration of the table of contents?

A3. Is there an alphabetised bibliography and does the candidate refer to individual sources?

F4. The execution of the text, illustration, tables and other appendices.

The reviewer decides according to his or her statements on the continuation of the evaluation, or he/ she proposes the rejection of the dissertation because of serious insufficiencies and mistakes in format.

Evaluation on structure:

S1. Does the structure meet the requirements as laid down in the Guidelines?

S2. Is the text properly divided (separate sections, chapters, sub-chapters)?

Evaluation on content:

T1.       Did the candidate evaluate the importance of the topic correctly?

T2.       Were the objectives set earlier in the "Introduction" correct and did the candidate achieve them?

T3.       Were the earlier drafted tasks in the "Introduction" correct and did the candidate fully fulfil them?

T4.       Knowledge of specialist literature related to the topic and drafted tasks as well as their sufficient use.

T5.       Did the candidate conclude the necessary analysis, research (measuring, data processing, etc.), calculations and the necessary models, illustrations and tables?

T6.       Did the candidate conclude the necessary evaluation(s) and are there any new scientific results, conclusions or recommendations?

T7.       Are there any professionally objectionable solutions, evaluations, results, conclusions or proposals, and if there are, how do they influence the whole work?

T8.    The possibility of utilization (practical application) and continuation of the topic.

T9.       Can the candidate's dissertation considered to be a Ph.D.-level work?


II. The details

H1. Enumeration of noted shortcomings with their titles and/or contents.

H2. Enumeration of noted mistakes with their titles and/or contents, giving the page number and paragraph (line).


III. Statement

The reviewer's statement about whether he or she finds the dissertation of the candidate suitable for defence in public. In the case of a negative evaluation, a detailed scientific explanation has to be given.


IV. Questions

In the case of acceptance of the dissertation, there are 2-5 questions which have to be answered by the candidate at the public defence. The questions must be related to the topic and the important objections to the contents.


V. The layout of judgment

The official judgment has to be prepared in a printed, signed copy and also electronically (e-mail).




In the fallowing appendix you can find the criteria of the Ph.D process






Appendix 1: Criteria (minimum points required) for the PhD[1] candidacy



Required minimum points


Maximum points

1. Publications and their reviews



1.1. Publication in journals

min. 30


1.1.1.published in a foreign language

min. 16


1.2 Publication in a conference volume

min. 10


1.2.1. published in a foreign language

min. 5


1.3 Book, textbook

min. 0


1.4 References

min. 0


1. Total

min. 40





2. External research funding, mandates

min. 0


3. Education of scientific successors

min. 0

max. 10

4. Other scientific activities

min. 3


1-4. Total

min. 43




(1) If the candidate does not collect the minimum required points indicated under the headings 2., 3., 4., the minimum points required under the headings 1-4 (43 pts) can be fulfilled with points gathered from the activities under the headings 1.1 and 1.2, however, the minimum points required for the heading 1. (40 pts) cannot be fulfilled with points gathered from headings 2-4.


(2) Points for publications and creations: The candidate submits the list of all his/her publications – registered in MTMT database - in accordance with the requirements of the Doctoral Council of the Hungarian Academy of Sciences. In case of co-authors, the points should be divided by the number of co-authors and this point can be registered as an individual achievement.


(3) 2/3 of all the publications on the list submitted for the PhD candidacy should be a single-author publication. Publications not closely connected to the research area of the candidate cannot exceed 20% of all the publications.





  1. Appendix: Values of profession-specific scientific and professional requirements of the PhD candidacy at the Doctoral School


A. Publications and their review



Weight factor

Publication value
(number*weight factor)


”A-B” category international




”C-D” category  international




”A” category national




”B” category national




”C” category national[2]




”D” category national




Conference volumes[3]

Hungarian (full paper)




Hungarian (abstract)




International conference (full paper)




International conference (abstract)




Electronic publications and databases

Hungarian, peer-reviewed




In a foreign language, peer-reviewed,




Book, book parts, textbooks, editing


Book, textbook, book chapter (per author’s sheet) in a foreign language

8/author’s sheet (max. 50/book)

Book, textbook book chapter in Hungarian (per author’s sheet)

5/author’s sheet (max. 30/book)

Book edition international




Book edition, national






In a foreign language, published abroad



In a foreign language published in Hungary


In a Hungarian language publication



B. Internal research resources



Weight factor

Publication value
(number*weight factor)

Participation in national scientific and R+D applications, projects, research mandate (nota as a supervisor)




Participation in international scientific and R+D applications, projects, research mandate (not as a supervisor)






C. Education of scientific successors



Weight factor

Publication value
(number*weight factor)

Supervisor for students at a Scientific Student Conference

winner at the Faculty Conference




winner at the national Conference




Participation in education

giving a lecture on the subject of two semesters




giving a lecture on the subject of one semester




holding seminars, per semester, per subject





D. Other scientific activities



Weight factor

Publication value
(number*weight factor)

organizing committee of Congresses and Conferences









E. Summary chart














1. Publications and their review







1.1. Publication in a journal min. 30







1.1.1. published in a foreign language min. 16







1.2 Conference volume        min. 10







1.2.1. published in a foreign language min. 5







1.3 Book, textbook







1.4 References







1. Total                                              40














2. External research funding, mandates                                    







3. Education of scientific successors







4. Other scientific activities

min.: 3







1-4. Total                                          43










F. Summary chart of (academic unit) credits earned during the Doctoral studies as per semester[5]


























Appendix 3.

list of academic journals recommended by enyedi györgy doctoral school for regional sciences


Those publications are considered scientific which are published in one of the following academic journals or publications. Publication which are not on the list will be evaluated on an individual basis, considering the peculiarities of the school and the wide range of topics dealt with.



”A” category international academic journals (their IF is indicated in brackets):


§  Aktuelle Cornelsen Landkarte

§  The Annals of Regional Science (IF)

§  Antipode

§  Community Development Journal

§  Contemporary Sociology (IF)

§  Deutsche Zeitschrift für Kommunalwissenschaften


§  Donauraum

§  Economic Geography (IF)

§  Entrepreneurship and Regional Development

§  Environment and Planning (IF)

§  Environment and Urbanization

§  Espaces et Sociotes

§  Espaces et Sociétés

§  Europa Regional

§  European Access

§  European Planning Studies (IF)

§  European Spatial Research and Policy

§  European Urban and Regional Studies (IF)

§  Fennia

§  Gender Place and Culture - Journal of Feminist Geography

§  Geoforum (IF)

§  Geograhica Helvetica

§  Geographia Polonica

§  Geographical Abstracts – Human Geography

§  Geographical Analysis (IF)

§  Geographical and Environmetal Modeling

§  The Geographical Journal (IF)

§  Géographic, Économie, Société

§  Geographie, Economie & Societe

§  Geographischer Jahresbericht aus Österreich

§  Geography – Journal of the Geographical Association

§  GeoJournal

§  Growth and Change

§  Inforegio News

§  Informationen zur Raumentwicklung

§  International Journal of Urban and Regional Research (IF)

§  International Planning Studies

§  International Regional Science Review (IF)

§  International Review of Administrative Sciences (IF)

§  Izvestiia Rossijskoj Akademii Nauk – Seria Geografitcheskaia

§  Izvestiia Russkogo Geografiteheskogo Obshchestva

§  Jahrbuch für Regionalwissenschaft

§  Journal of Economic Geography

§  Journal of Environmental Economics and Management

§  Journal of Global Bussines and Political

§  Journal of Public Economics

§  Journal of Regional Science (IF)

§  Journal of Rural Studies (IF)

§  Journal of Transport Geography

§  L'Espance Geographique

§  NISPAcee News

§  Österreichische Zeitschrift für Politikwissenschaft

§  Papers in Regional Science

§  Petermanns Geographische Mitteilungen

§  Planning Practice and Research

§  Progress in Human Geography (IF)

§  Progress in Planning

§  RAUM – Österreichische Zeitschrift für Raumplanung und Regionalpolitik

§  Raumforschung und Raumordnung

§  Regional Development Dialogue

§  Regional and Federal Studies

§  Regional Science and Urban Economics (IF)

§  Regional Studies (IF)

§  Review of Regional Studies

§  Revue D’Economie Industrielle

§  Revue d’Economie Regionale et Urbaine

§  Revue D'Économie Regionale et Urbaine

§  Revue des etudes Sud-Est Européennes

§  Rossijskij Ekonomitcheskij Zhurnal

§  Rural Studies

§  Rural Sociology (IF)

§  Society and Economy

§  Sociologia Ruralis

§  Society and Economy

§  Space and Policy

§  Südosteuropa Mitteilungen

§  Systemi Urbani

§  Town Planning Review

§  Urban Geography (IF)

§  Urban Studies (IF)











Papers published in any other international academic journal – with an editorial board and peer-review – can be considered in the doctoral candidacy process.



National academic journals:


Classification of academic journals in the field of economics and regional sciences

(Based on the criteria of the Hungarian Academy of Sciences)


Name of the journal



(category A)


(category B)

Case by case

(category C)


Acta Oeconomica










Alföldi Tanulmányok





Alföldi Társadalom



































Észak-magyarországi Stratégiai Füzetek





Európai Tükör





Európai Szemle





A Falu





Falu, Város, Régió





Fejlesztés és Finanszírozás










Földrajzi Értesítő





Földrajzi Közlemények










Ipari Szemle





INFO Társadalomtudomány










Jogtudományi Közlöny





Közgazdasági Szemle















Magyar Jog





Magyar Közigazgatás





Magyar Tudomány





Marketing Menedzsment





Munkaügyi Szemle















Pénzügyi Szemle





Politikatudományi Szemle





Polgári Szemle





Pro Minoritate















Statisztikai Szemle





Szociológiai Szemle










Társadalom és Gazdaság





Tér és Társadalom





Területi Statisztika










Történelmi Szemle





Turizmus Bulletin















Other journals not indicated in the list







-           those journals can be considered core journals which (a) regularly publish the findings of regional sciences, (b) are highly valued, peer-reviewed and refer to the Hungarian science or the field of social sciences

-           those journals are acceptable which occasionally publish articles on regional sciences, is peer-reviewed and accepted and valued in the field of social sciences

-           case by case is the journal which occasionally publish articles on regional sciences, is accepted in other fields of sciences, but not peer-reviewed

-           not applicable are those journals which do not publish papers on regional sciences, and are published with mainly popularizing purposes

The list of journals will be reviewed and reclassified every three years.




To be familiar with and follow the regulations in the Statement is mandatory.





                                                                                                                                                                                                                                            I agree with the statement:


                                                                                       Ph.D Student



Date: ………………………………

[1] The style and contect requirements for Ph.D Theses and Dissertations see in the separate  attachment (Appendix 12, Szent István University)

[2] Any further paper published in peer-reviewed national and international scientific journals (with an editorial board) can be considered at the candidacy process. In the process, after submitting the paper, is decided by the Head of the Doctoral School, the Head of the English program together.

[3] The value of the paper published in a conference volume is decided by the Head of the Doctoral School,  the Head of the English program together, based on the criteria of the Hungarian Academy of Sciences.

[4] In a study written by their supervisor, the reference to the candidate’s work cannot be considered.

[5] Semesters should be filled in by the students individually. The summary of academic and publication credits will be defined by the Head of the Doctoral School, the Head of the English program and the supervisor together – based on the personal tasks assigned for the individual students.